Events & MICE Ground Transport
End-to-end ground transport for conferences, exhibitions, incentive trips and VIP delegations. From speaker pickups to coach shuttles for hundreds of guests, PG Tours & Travel plans the fleet, runs it on the day and sends one invoice.
- Delegate manifest planning
- On-site coordinators
- Vehicle branding allowed
- One master GST invoice
Updated October 2026 by the PG Tours & Travel events desk
Request an event transport proposal
Four details. Our MICE team calls you to plan the fleet.
Trusted by companies, hotels, hospitals and institutions
What is MICE transport?
A delayed shuttle or a missed speaker pickup is what guests remember. An events transport partner plans every movement before the day and manages it live while the event runs.
We build the fleet around your arrival manifest: luxury cars for chief guests, MUVs for teams, and Travellers or coaches for bulk delegate movement. Coordinators are stationed at airports and hotels, and a single account manager stays reachable throughout the event.
We support conferences, exhibitions, incentive trips, offsites and weddings. For individual arrivals, see airport & VIP transfers.
Everything your event fleet needs
Planning, people on the ground and clean billing, in one package.
Manifest planning
Vehicles matched to flight lists and session schedules.
Account manager
One contact who plans and stays available during the event.
On-site coordinators
Supervisors at airports, hotels and venues.
Scalable fleet
From one luxury sedan to convoys of coaches.
Branding & placards
Company placards and branding for delegate vehicles.
VIP protocol cars
Mercedes cars reserved for speakers and chief guests.
Live tracking
All event vehicles monitored from our control room.
Master invoice
One GST invoice with duty logs, not hundreds of slips.
The complete MICE portfolio
We plan transport differently for each kind of event.
Corporate conferences
Mass arrivals from the airport to venues, every delegate on schedule.
Exhibitions & expos
Continuous shuttles between partner hotels and exhibition centres.
Incentive tours
Coaches and premium MUVs for team retreats and offsites.
VIP protocol movements
Luxury cars and trained chauffeurs for keynote speakers.
Weddings & social events
Guest shuttles, family cars and vintage cars for the couple.
Airport operations
Arrival desks and dispatch matched to the delegate list.
Fleet size, timings, standby and billing terms are agreed in writing in your event proposal.
A fleet for any guest count
All vehicles come with professional chauffeurs. The mix is planned around your manifest.
CoachVolvo coach or similar
Bulk delegate movement and shuttles.
TravellerForce Traveller
Mid-size groups and venue shuttles.
VanForce Urbania or similar
Premium group transfers.
MUVToyota Innova Crysta
Team transfers with luggage.
VIPMercedes-Benz E-Class
Speakers and chief guests.
WeddingVintage wedding car
A classic entrance for the couple.
ExecutiveHonda City or similar
Executive arrivals and staff.
Event transport for every kind of event
Conferences and summits
Airport-to-venue arrivals, hotel shuttles and VIP movements, coordinated against your delegate list.
- Arrival desksCoordinators at the airport.
- Session-timed shuttlesHotels to venue and back.
Exhibitions and trade shows
Continuous shuttles between partner hotels and exhibition centres for the length of the show.
- Loop schedulesShuttles every few minutes at peak times.
- Exhibitor carsFor staff and VIP visitors.
Incentive trips and offsites
Premium vans and coaches for rewarded teams, including outstation runs.
- Outstation readyPermits handled.
- Comfortable fleetUrbania, Innova and coaches.
Weddings and social events
Guest shuttles, family cars and a vintage car for the couple, all on one plan.
- Guest shuttlesHotels to venues.
- Vintage carFor the grand entrance.
Your event fleet in four steps
- 1
Share the brief
Event type, dates, guest count and venues.
- 2
Receive a proposal
Fleet plan, coordinators and timings in writing.
- 3
We plan the manifest
Every guest matched to a vehicle and time.
- 4
Run on the day
Coordinators on site, one master invoice after.
Event transport in Delhi NCR and across India
We run event transport for venues across Delhi NCR, including Gurugram, Aerocity and Greater Noida, and coordinate fleets for events in cities across India.
- Gurugram (HQ)
- Delhi
- Noida
- Faridabad
- Mumbai
- Bengaluru
- Hyderabad
- Chennai
- Pune
- Kolkata
- Ahmedabad
- Jaipur
- Chandigarh
- + other cities on request
Planning an event?
Share your dates and guest count, and our MICE team will send a fleet proposal.
Events & MICE transport: your questions answered
What does MICE transport include?
Ground transport for meetings, incentives, conferences and exhibitions: airport arrivals, hotel shuttles, VIP cars and coaches, with coordinators on site and one invoice.
How many vehicles can you provide for an event?
From a single luxury car to convoys of Travellers and coaches. We plan the fleet around your guest count and schedule.
Do you provide coordinators on site?
Yes. We station coordinators at airports, hotels and venues, and you get one account manager for the whole event.
Can vehicles carry our branding?
Yes. We allow company placards and vehicle branding for delegate vehicles.
Do you provide cars for VIP speakers?
Yes. Mercedes-Benz cars with protocol-trained chauffeurs are reserved for speakers and chief guests.
Do you handle wedding transport?
Yes. Guest shuttles, family cars and vintage cars for the couple can all be planned together.
How is billing handled?
You receive one consolidated GST invoice with duty logs for the entire event.
Do you provide event transport outside Delhi NCR?
Yes. We coordinate fleets for events in cities across India. Share the venue and dates to confirm availability.